Exporting to Veeva Vault

Level Up your Emails in Veeva Vault

You can easily design your emails in the Beefree builder and then push them to Veeva Vault for sending. Our connector allows you to export an email to Veeva Vault with only one click.

Here are 2 ways that you can connect your Veeva Vault account in Beefree:

1. From the Workspace Settings section: connect your Veeva Vault account before you start designing.
2. From the Export options of your email.

Follow the steps below or watch our Beefree Academy tutorial.

1. Connect from Workspace Settings

Go to Settings > Connectors.

Click the Connect button for Veeva Vault.

Fill out the information in the modal to begin setting up the connector.  Please note that your Veeva Vault credentials are not stored in Beefree. They are just used to connect your accounts. Additionally, the connection between platforms will time out after some time. This occurs according to the Session Duration settings in your Veeva Vault account.

You can customize the length of time it takes for the time-out to occur. Navigate to Admin > Settings. The necessary option is found under Domain Settings. This action is only available for someone with the Domain Admin user setting. They also need a security profile granting the Admin: Domain Administration permission. Find full details in the following Veeva Vault documentation: https://platform.veevavault.help/en/lr/14691/#domain-information. 

Beefree will provide a "Session expired" message when the connection times out. 

2. Connect from Export

When your design is ready, click on the Export button found on the Email Details page. This option is also available from the actions menu for your email.

And then click on Push to your sending system.

A new modal will display the list of available connectors. Select Veeva Vault and follow the steps to connect your accounts.

Veeva Vault requires some additional information for you to complete the export. Some of this information is required by Veeva Vault (name, from address, and subject.) You can also customize your Veeva Vault account to require custom information. We include all possible fields in the modal based on your Veeva Vault account settings.

Beefree will confirm that the design has been successfully exported. You will see it appear in your Veeva Vault account.

Exporting Existing Designs

If exporting an email that you've already pushed to Veeva Vault, Beefree will recognize this. You will not be required to re-enter information about the email you're exporting. You can update the existing version in Veeva Vault using the Update existing option. This export option will overwrite the existing version. If you want to export a new version of your email instead, use Create as new.

You can also use the builder in Veeva Vault to make minor edits to the design you created in Beefree if necessary.

Exporting Images from Beefree to Veeva Vault

You can export images in your emails from Beefree directly to Veeva Vault, ensuring that your images are hosted in Veeva Vault while maintaining the same version of your email design across Beefree and Veeva Vault. This helps you adhere to Veeva Vault's license agreements by managing image assets within their environment.

How the Export Works

The export process handles images in the following way:

• When you export an email, Beefree generates an HTML file containing a URL link to a ZIP file, which includes all images used in the email.
• Veeva Vault downloads this ZIP file, hosting the images on their Content Delivery Network (CDN).

The image transfer happens in the background without requiring additional action on your end.

Managing Exported Images in Veeva Vault

Once the email is exported to Veeva Vault, you can easily download the images associated with the email:

1. From the Information Sidebar:

   • Navigate to the "Assets" section.
   • Click Download to retrieve the images.

2. From the Library:

   • Select Options and choose Export All Files.
   • You’ll receive an email shortly with a link to download a ZIP file containing all images and assets related to the exported email.

This provides an easy way to manage and download all email-related assets directly from Veeva Vault.

Limitations

Once the email is exported to Veeva Vault, it cannot be edited in the Veeva Vault environment. We are working on a solution to make this possible in the future.

Multiple Workspaces / Customers

Do you work with multiple brands or clients and need to easily manage all your emails and templates?

No problem! The Enterprise Version of Beefree allows you to set up different workspaces so you can better organize your email creation workflow. Enterprise allows you to specify different connectors for each workspace, so you never need to switch accounts.

For example, say you are a digital marketing agency with 10 clients that use Veeva Vault. With Enterprise, you will be able to create 10 workspaces in Beefree and connect each of them to their specific Veeva Vault account.

Looking for a different sending platform? You can check our complete list of connectors for Beefree — or request a new one!