Using BEE Templates Add-On for Gmail

Overview

As you may already know, the Gmail connector was unavailable for a while. (Now it's back!) During that time, we added a new feature to our BEE Templates Add-On for Gmail that could allow BEE Pro users to import their messages directly to their Gmail accounts. Even though the connector is back up and running, you can still use Gmail Add-On is still an available option in either of the following situations:

1. Anyone can import our pre-made templates directly in Gmail.
2. Easily import any message designed in your own BEE Pro account.

Getting Started

Download the BEE Templates for Gmail add-on, found in the G Suite Marketplace. Note that you do not need a BEE Pro account in order to use the add-on, but certain features of the add-on are only available to BEE Pro users. 

Once you've downloaded the add-on, you should now be able to see the add-on icon from inside a new message window. 

If you're having any trouble locating the add-on icon, see the FAQ below for some troubleshooting tips. 

Importing your BEE Pro messages to Gmail

Once the message you're designing with BEE Pro is ready to go, save your message. This will bring you to the message details page. From here, you need to copy the URL for your message by clicking the copy icon at the upper right-hand corner of the message preview. 

Open your Gmail account and click on Compose to create a new email. Click on the BEE icon at the bottom of the compose window. 

Once the modal for the BEE Templates add-on opens over your new message, click on Import a BEE Pro message.

After clicking on this option, you will be asked to paste your message link into an empty field. Remember the link you copied earlier? Just use that!

Now click Import message and sit tight for just a moment. Your beautiful email design is ready to be sent or edited as needed!

Any doubts? Check out our Gmail add-on tutorial below. 

Using free BEE Templates in Gmail

Even if you don't have a BEE Pro account, there are several free-to-use templates ready for you inside the BEE Templates Add-On. There are lots of scenarios where these templates might come in handy, including: 

• Event promotions
• RSVP invitations
• 'Thank You!' notes
• Blog updates
• Job alerts
• Product launch announcements

We've separated all of the free templates into five categories to help you find the template that best suits your needs.

After you've installed the add-on, just open a Compose window, click on the BEE icon, and start searching for the perfect template! Once you've made your selection, you can just click on the desired template and it will open inside the Compose window. Now you're all set to edit your personalized email.

Saving Your Message in Gmail

Do you need to send a lot of emails through Gmail? No problem! You can save your favorite BEE templates or your imported messages as a template in your Gmail account. In some Gmail accounts, templates may be referred to as canned responses.

You'll likely need to start by turning on the appropriate setting in your Gmail account. In order to do this, select the gear icon in your Gmail account, found in the upper-righthand corner of the screen. Select Settings. 

Go to your Advanced settings. Here you'll be able to enable Templates. Note that, depending on what type of Gmail account you are using, you may have to scroll to find this option. 

This setting will automatically be set to "Disable." Switch to "Enable," and scroll to the bottom of the screen and click "Save changes."

Now open the message or template you'd wish to save as a Gmail template in a compose window. You'll now find a new option in the "More options" dropdown (three dots to the left of the delete icon) titled Templates. Navigate to Templates > Save draft as template > Save as new template. Then you will be prompted to name your new template.

Now your template is saved in Gmail for easy editing and easy sending. Your template will be listed under "Insert Template" after you save it for easy access. 

Frequently Asked Questions

Why can't I locate the BEE add-on icon after installation?

If you've just installed the add-on, try reloading Gmail. Still not there? Try emptying the browser's cache and then reloading Gmail. If you're still having issues, or the icon seems to have disappeared, check your zoom settings on your browser. In some browsers, the icon will disappear from the Compose window if you are zoomed too far in our out. 

Why is my message not mobile-responsive?

BEE messages follow best practices for modern HTML email, but the Gmail composer strips parts of the code that our templates use to display the mobile version. As a result, messages that you edit and send with Gmail will always display the desktop version regardless of where you open them. Many of the free templates available are designed with this limitation in mind, but you might encounter issues with customized messages. We recommend using single-column designs when sending your messages through Gmail. 

Do you have any other questions? Leave a comment and let us know!