Testing and exporting your emails with BEE Pro

 

Overview

Once you save a message, you see the Message details page. You can also return to this page by clicking on View details in your message list. 

message_status_details_page.png

 

Note that if you are working with a template, fewer options are available (e.g. you cannot export an email template, but rather use it to create a message from it, and then export the resulting message).

 

Send a test email

The Send test email option allows you to send the message to yourself, colleagues, clients, etc. and view it in the inbox. It also allows you to send it to another application. For example, you can...

bee_pro_message_details_send_test.PNG

 

Download or export your message

If you click on Exportboth from the Messages page and the Message details page - you will see the following options:

 

 

Download a ZIP file (HTML + images)

With this option, you can download a ZIP file (that contains both the HTML of the message and all of the images used in the design) on your computer. This file can be imported into any email marketing application that allows the ZIP import, like MailUp and MailChimp, for instance.

 

If you unzip the *.zip file that has been downloaded to your computer, you will notice that the images have been placed in an "images" folder and that the HTML is written so that the image links in it point to those local images. This means that if you copy and paste the HTML "as is" into another application, the images will not be shown because the HTML is looking for them in that local "images" folder.

 

How can I solve this? You have many options:

 

Copy the HTML code or download the HTML file

With this option, you can keep your images online and download only the HTML of the message. You can either use copy the HTML code and paste it into another application, or Download as an HTML file.

This is a good option if you need the message to be more "portable". That is, you don't want to have to worry about uploading images to another application.

In that case, you will be leaving the images hosted in BEE Pro and they will be delivered to recipients of your emails using the fast CloudFront content delivery network. Please note that charges may apply if you exceed 10GB of total image data transferred in a billing period. 

 

Are you having problems downloading? 

Your browser should prompt you to save the HTML file to your computer, as shown below.

bee_pro_export_html.PNG

If you are not seeing this kind of window, but rather the browser automatically opens the HTML document, you may need to change your browser settings so that it always asks you where to save a file. For example, in Chrome, the setting looks like this.

bee_pro_export_html_prompt.PNG

 

 

Export to another application

With this option, you can connect your BEE with your sending app or ESP to easily send your messages from BEE to the ESP. Select the application that you want to export the message to, and follow the instructions on the screen.

Schermata_2019-09-20_alle_15.25.16.png

 

Export to PDF

If you choose to Download a PDF file, you will be prompted to select one of these formats:

  • One long page: to create a PDF document based on the message size (the document will be as long as the email requires it to be, without page breaks)
  • US Letter
  • A4
  • A3

If you select any of the last three settings, you will be asked to pick either a portrait or a landscape layout.

Click on Download your file to get the PDF.

 

Current limitations:

Please note that custom fonts, as well as emoji characters, are not fully supported in the PDF export feature at the moment.

 

 

Other ways to export to another application

With regard to exporting your message to other applications, also see:

 

Have more questions? Submit a request

Comments

  • Avatar
    Steven Pearl

    I thought images were going to be saved in my Pro account so that they can be referenced there. Is that not the case?

  • Avatar
    Massimo Arrigoni

    Hi Steven, it's an email deliverability matter, as we have no control on what will be sent, to whom, and how. We provided a more detailed answer to your question here: https://support.beefree.io/hc/communities/public/questions/207221015-Image-Files

  • Avatar
    Aurelie Auve

    In the HTML, I would expect the and <meta name="description"> tags to be filled with the title and description. However, <title> desperately remain defaulted to "BF-template" and description is simply ignored.
    Isn't the HTML I download supposed to contains this?
    For now I edit the HTML but I of course would prefer to do nothing after the HTML download.

    (once sent, our emails have mirror pages that can be shared on social media, hence the necessity to have clean html containing the right tags and content)

  • Avatar
    Massimo Arrigoni

    Hi Aurelie, thanks for the note. Let us dig into this a bit with the rest of the team and we'll get back to you.

  • Avatar
    Massimo Arrigoni

    Hi Aurelie, I checked with the rest of the team. The main reason why that is the case is that the editor - as it is today - does not ask you to provide a name / description for the message. So it does not have anything meaningful to add to the tag.


    This could change in the future. For now, what most applications that have integrated BEE do is the following:


    * Upon saving the message, ask for Name (or Subject line) etc.
    * Save those values in your DB, together with the HTML, JSON, etc.
    * Use those values to automatically change the HTML of the message


    We hope this helps!


    Oops! ... I just realized that this thread is under BEE Pro, and not BEE Plugin. In BEE Pro, we do have the name/subject line, and therefore can fix this ourselves. We will do so in a future release for sure. I don't have an ETA for it yet, but we will let you know!

  • Avatar
    Robert Gawin

    Hello. I created an email using your product and the test email shows up very bad when viewing test email via iPhone 6. Can someone help?

  • Avatar
    Sergio M.

    Hi Robert, are you using BeeFree or BEE Pro? It seems strange that your test email isn't rendering on iPhone. Please keep in mind that we can only provide very limited customer support for BeeFree.

  • Avatar
    Moritz Petratschek [Extern]

    Hi developers, a big hand for your easy to manage user surface. One problem though:
    Personally, I use Outlook as an email provider and a special address program (cobra) for address management. So, in your trial version, I downloaded the created email as a zip document. Inside the document, there is an html-document and a folder with the picture material I used. Afterwards, I added the html document as a text to the email – but the images were lost when the email was received. Of course, I did obviously not send the pictures. Please advise me how to avoid that mistake the next time and explain the necessary steps for sending an email with picture material.

  • Avatar
    Guillermo Padilla

    Hi Moritz, the ZIP folder is ready to be imported in a send platform that host the message images. To use other send methods check this article about using externally hosted images: https://support.beefree.io/hc/en-us/articles/360004496232-How-to-use-external-images-in-your-message

  • Avatar
    hien_tran

    hey, with the plugin premium, can a user deploy a email via mailchimp or constant contact (both have API sending options)

    thanks

  • Avatar
    Massimo Arrigoni

    Hi Hien, the plugin is just an embeddable editor. It's entirely up to you which features you decide to build around the editor. This article is about BEE Pro, which is an application that uses BEE Plugin. For a clarification on all BEE products, please see: https://beefree.io/find-your-product/