Using the File Manager
BEE Pro becomes Beefree
We're still the same design suite you know and love, just with a new name. Our team is working hard to update our documentation, but you might still see some information or screenshots that are out of date.
This article applies to both versions of the builder in all plans.
The Beefree builder includes a built-in file manager. The file manager is the component that you will use to browse, search, and select the images and documents that you wish to use in your email or page.
With the handy file manager you can:
- Browse, search, and sort existing files
- Import new files
- Create folders
- Preview and insert images into your design
- How to browse or search files
How it Looks: List and Grid View
The file manager will open over the builder, covering the entire working area. This allows you to browse your files without worrying about your screen size or resolution.
You will find a top section with actions and navigation helpers. Most of the space is used to list your files and the information you need to work with them: it's organized into:
How you Access It
The file manager will load in several scenarios. First of all, you need to edit or create an email, page, or template.
a. When you click on the Browse button in an image placeholder, which is displayed when you drag and drop an image content block into a design.
b. When you click the Change image button in the image properties panel:
c. When you click on Link file when working with images and buttons:
How to Upload Files
The quickest way to upload a file into the file manager is to drag it from your computer to the file manager window, dropping it into the upload area. And it supports multi-file upload too. Cool, huh?
There are other ways to do so. When you use the Beefree builder full screen, and can't drag from your desktop, the Upload or Import button will do the trick.
How to import files from other applications
The Import feature allows you to connect external applications like DropBox, Google Drive, Instagram, and more.
How to Browse or Search Files
To locate your desired image or document, browse your folders and order their content by name, date, size or type by clicking on the sort labels on top of the list.
An arrow icon next to these labels means that this is the current filter, and its orientation will tell you the order, ascending or descending.
Too many files in the selected folder? Click on the lens icon to run a search. The results will be filtered on the fly. Mind that this search is performed only in the current folder, and not in your entire repository.
How to Use Files
When you move your cursor over a file or folder, that row will be highlighted and the available action icons will be shown on the right side:
- insert and preview for files
- delete for both files and folders
If an action is momentarily not available, you will be notified by the tooltip text of the icon. For example, when you try to delete a folder that contains files because only empty folders can be deleted.
If you want to delete many files or folders, use the checkboxes to select them, the delete button will be shown at the top, on the right side. Only elements that can be deleted will have a selectable check-box.
How to Organize Folders
You can create the folder structure you prefer to organize your files. To add new folders, use the Add folder icon.
For your folder names, you can use letters (upper and lower case), numbers, spaces, periods (.), hyphens (-), or underscores (_).
To navigate to the parent folder, use the top breadcrumb. Clicking the home icon will take you to your root folder.
- The following file extensions cannot be uploaded to the file manager: .js, .cjs, .mjs, .php, .phtml, .php3, .php4, .php5, .php7, .phps, .php-s, .pht, .phar, .HTML, .zip, .rar, and archive file formats.
- The maximum allowed file size you can upload is 20MB.
- You can't move files from one folder to another one. This is because the upload location determines the URL path for your file. Moving the file would change the URL and break the link anywhere it's currently in use.
- If you are uploading an image that is wider than 1920 pixels, the integrity of the image may be altered upon upload or import. The image will be resized to be no wider than 1920px. In other cases, the colors may change, and gifs may lose frames. Consider making sure that any images that you upload are no wider than 1920px.
If you have any questions, feel free to contact us.