Leveraging User Roles and Permissions in your Email Workflow
BEE Pro helps you improve your email creation workflow by letting you add multiple users - colleagues, clients, consultants, etc. If you are using a Team or Agency account, you are also able to configure what they can and cannot do.
For example, how can you prevent a junior editor from modifying the dynamic links and legal language in an email footer? And what if you didn't want a new employee to have access to important projects or clients? That's exactly the kind of thing that roles and permissions help you do in BEE Pro.
- Setting different access levels for your users
- Assigning roles to new users
- Understanding user roles
- Locking email content, template layout, or both
Roles determine what users can or cannot do in BEE Pro.
To assign roles to your users, simply visit the Manage users section by selecting that link in the top-right drop-down menu.
Click on the user you want to edit.
The Role drop-down menu indicates the role that has been assigned to that user. You can choose the role when you create a new user, or by editing an existing user.
If you don't see the "Role" column, refresh your browser or clear your browser's cache.
Assigning Roles to new users
If you want to add a new user to your team, click Invite a new team member!
And fill in the form where you can decide the information they are going to work on (brands). From this section, you can also invite the user and assign another license to an additional team member.
Each role has a default set of permissions that define what they can or cannot do in BEE Pro.
The user can manage the BEE Pro subscription. This is the only user that can purchase items (upgrade plan, add users, activate a connector, etc.).
Has access to all the features and can create and manage brands in an Agency plan. Usually, this is a person that is in charge of overall team management.
This user cannot create a brand or decide who has access to it but has all the capabilities to manage the message creation workflow inside a brand, including template management and content locking.
Typically someone that creates, edits, and export messages.
Someone that will sporadically contribute to content editing (e.g. text optimization).
|View/edit billing information|
|Cancel the subscription|
|Edit brand assignments|
|Manage brand settings|
|Lock content/edit locked content|
|Edit display condition|
|Edit message content|
|Edit message settings|
|Use saved rows|
One of the most powerful features associated with user roles is the ability for some users to lock content that other users cannot edit. For more information, see Locking content to prevent unauthorized editing.